Administrative Assistant (non-SEIU)

ADMINISTRATIVE ASSISTANT - 40 HOURS FULL TIME, NO WEEKENDS

The Administrative Assistant will report to the Chief Nursing officer providing clerical assistance as needed.

• Position Function: Provides administrative and managerial assistance to the Chief Nursing Officer
• Job Relationships: Reports to the Chief Nursing Officer.

• Must be able to collaborate and effectively communicate with:
  • President
  • Senior Leadership Team
  • Operations and Frontline Leadership Teams
  • Executive Assistant to the President
  • Administrative Assistants of Senior Leadership Team
  • Managers and Employees of SEMC

• Authority: The Chief Nursing Officer shall delegate authority to the Administrative Assistant to screen calls and direct requests to the appropriate individuals.

• A. Responsibilities/Essential Functions:

• "Provides superior customer service to internal and external clients, customers,
• and patients as referenced in the Service Excellence Standards."
• Provides administrative support to Chief Nursing Officer
• Serves as backup to the Executive Assistant for the President.
• Functions as receptionist for visitors and staff, maintaining orderly, neat office environment.
• Answers and screens incoming telephone calls of the Vice President Business Development and Vice President Operations.
• Coordinates calendar and daily schedule for Vice President Business Development and Vice President Operations. Schedules meetings and makes necessary arrangements including room bookings, food service, materials distribution, notification, confirmation, etc.
• Opens and prioritizes daily mail
• Drafts routine correspondence and memos.
• Transcribes or types correspondence, memos, and reports as assigned by Chief Nursing Officer
• In the absence of the Chief Nursing Officer, responds to voice mails, E-mails and, when appropriate, correspondence.
• Completes requisitions, purchase orders and invoices and processes according to SEMC standards.
• Coordinates logistics for outside conferences and seminars. Processes payment.
• Ensures that confidentiality of all material generated to and Chief Nursing Officer is maintained

Qualifications:

Minimum Education: Associates or Bachelors preferred or equivalent experience

â‹â‹â‹â‹â‹â‹â‹Minimum 5 years of executive level administrative experience within a health care environment.

About Steward Health Care
Over a decade ago, Steward Health Care System emerged as a different kind of health care company designed to usher in a new era of wellness. One that provides our patients better, more proactive care at a sustainable cost, our providers unrivaled coordination of care, and our communities greater prosperity and stability.

As the country's largest physician-led, minority-owned, integrated health care system, our doctors can be certain that we share their interests and those of their patients. Together we are on a mission to revolutionize the way health care is delivered - creating healthier lives, thriving communities and a better world.

Based in Dallas, Steward currently operates more than 30 hospitals across Arizona, Arkansas, Florida, Louisiana, Massachusetts, Ohio, Pennsylvania, and Texas.

For more information, visit steward.org

Steward Health Care is proud to be a minority, physician owned organization. Diversity, equity, inclusion and belonging are at the foundation of the care we provide, the community services we support and all our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, and or expression or any other non-job-related characteristic.