Administrative Assistant

POSITION SUMMARY:

The Operations Administrative Assistant provides administrative support and performs diversified duties for Operations supporting efforts concerning physician contracts, processing change notices, managing the contract database, etc.

KEY RESPONSIBILITIES:

• Assists with Physician Off-Boarding process which includes submitting malpractice insurance change notices, obtaining tail malpractice facesheets, and sending Off-Boarding notification emails
• Responsible for drafting invoices and tracking activity related to signing bonus repayment and tail coverage payment
• Assists Coordinator with physician change notices and new hire memos for Central, East and West Regions
• Assists Coordinator with weekly cost center grid
• Assists with sending, tracking, and scanning all agreements that come through the Contracting Department
• Assists with updating Salesforce with current status of all agreements sent or received
• Attends meetings as requested
• Schedules meetings as requested
• Assists with special projects as requested by Operations management
• Participates in other duties and responsibilities as assigned

REQUIRED KNOWLEDGE & SKILLS:

• Excellent verbal and written communication skills.
• Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff.
• The ability to multi-task, plan and prioritize a large volume of detail-oriented work in accordance with changing deadlines.
• Strong project management abilities.
• Must be a highly motivated candidate with the ability to work independently and in a highly fluid environment.

EDUCATION/EXPERIENCE:

1. Education: Bachelor’s Degree required.
2. Experience: Healthcare experience preferred.
3. Software/Hardware: Advanced computer skills including, but not limited to Microsoft Office Suite, and demonstrated ability to conduct Internet research in an efficient, productive manner.