Job Description

Location: Steward Medical Group - North
Posted Date: 2/28/2023


The Operations Administrative Assistant provides administrative support and performs diversified duties for Operations supporting efforts concerning physician contracts, processing change notices, managing the contract database, etc.


  • Assists with Physician Off-Boarding process which includes submitting malpractice insurance change notices, obtaining tail malpractice facesheets, and sending Off-Boarding notification emails
  • Responsible for drafting invoices and tracking activity related to signing bonus repayment and tail coverage payment
  • Assists Coordinator with physician change notices and new hire memos for Central, East and West Regions
  • Assists Coordinator with weekly cost center grid
  • Assists with sending, tracking, and scanning all agreements that come through the Contracting Department
  • Assists with updating Salesforce with current status of all agreements sent or received
  • Attends meetings as requested
  • Schedules meetings as requested
  • Assists with special projects as requested by Operations management
  • Participates in other duties and responsibilities as assigned


  • Excellent verbal and written communication skills.
  • Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff.
  • The ability to multi-task, plan and prioritize a large volume of detail-oriented work in accordance with changing deadlines.
  • Strong project management abilities.
  • Must be a highly motivated candidate with the ability to work independently and in a highly fluid environment.


  1. Education: Bachelor’s Degree required.
  2. Experience: Healthcare experience preferred.
  3. Software/Hardware: Advanced computer skills including, but not limited to Microsoft Office Suite, and demonstrated ability to conduct Internet research in an efficient, productive manner.

Application Instructions

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