Job Description

In collaboration with Hospital senior management, is responsible for the administration of all departmental programs and services relating to functional maintenance, system operations, life safety and utility services.

Under the general direction of the Vice President of Operations, the Director of Facilities and Maintenance is responsible for the development and administration of planning, design and construction of the Medical Center.

He/she is responsible for all life safety compliance at the local (authority having jurisdiction), state and national accreditation level (The Joint Commission and The Center for Medicare and Medicaid Services).

He/she is primarily concerned with the implementation of the organization's short and long-term facilities plan.

He/she is responsible for representing the owner during the programming, design and construction phases of major building projects, internal renovations, and changes to existing structures.

The Director of Facilities and Maintenance must ensure that senior management is apprised of current project schedules, costs and that the owner's goals and interests are being achieved.

Establishes and directs departmental goals and objectives in accordance with those of the Hospital

administration to provide and assure the basic needs for the welfare, comfort, and safety of patients,

visitors, and staff as they relate to maintenance, repair, operation, and modification of all hospital

buildings, grounds, mechanical and electrical systems and equipment.

KEY RESPONSIBILITIES:

II. Job Relationships:

The position directs and supervises maintenance and facilities staff, contractors, architect, engineers, vendors, and other consultants.

The position acts as a consultant to the Medical Center Administration, Steward Health Care Administration, the Facilities and Support Services Division, and all Medical Center departments, clinical and non-clinical.

Maintains external relations related to Facilities Management and Life Safety including local, State and Federal regulatory agencies, The Joint Commission (TJC), insurance carriers, and others as needed.

Collaborates with the following staff:

  • Corporate Real Estate and Finance
  • Security
  • Environmental Services
  • Transport
  • Information Services
  • Communications Services
  • General Services
  • Nursing
  • Infection Control
  • Quality and Risk
  • Others as needed

III. Authority:

The position has the authority and the responsibility for ensuring all aspects of life safety and general facility safety are incompliance.

The position has the authority and the responsibility for selecting, engaging outside contractors, architects, engineers, vendors, and other consultants and managing in connection with facility projects and plans and compliance.

The position has the authority and responsibility for directing and supervising outside contractors, architects, engineers, vendors, and other consultants in connection with the facility projects and plans.

The position has the authority to accept and reject the work or product of contractors, architects, engineers, vendors, and other consultants in connection with facility projects and plans.

The position has the authority to manage construction contracts, schedules, bidding processes, and construction requisitions.

Plans, organizes and directs all activities related to staffing including hiring, orienting, performance management, disciplinary actions, continued education initiatives and oversees all performance evaluations.

Director has the authority to hire, discipline, and terminate employees. Solicits bids, signs contracts, signs all Purchase Requisitions, and brings in outside contractors and engineering services when needed.

IV. A. Responsibilities/Essential Functions:

Provides superior customer service to internal and external clients, customers, and patients as referenced in the Service Excellence Standards.

Responsible for all aspects of the Life Safety program to include testing, repair and documentation as the required frequencies as well as immediate identification, communication and repair of any Life Safety deficiencies.

Responsible for administration, direction and oversight of all facilities maintenance and subcontractor activities.

Supervises the day to day operation of the department to assure that maintenance and repair work is done in a safe and timely manner in the best interests of the patients and the hospital staff performing safety audits, inspections and conducting safety-related training.

Works with the Safety Officer to maintain a safe environment for patients, families, staff and visitors.

Oversees all inspections, tests, and reports on the performance of all critical systems to include, but not limited to, automatic fire sprinkler/standpipe systems, fire/smoke detection and annunciation, emergency power, and all utilities as required or evidenced by routine testing, compliance surveys or written reports.

Conducts plan reviews for code compliance with all applicable Environment of Care and LS standards.

Evaluates and approves, as appropriate, all scheduled Impairments and shutdowns of fire suppression and detection systems. Evaluates and approves all hot work permit applications to conduct such work throughout the Hospital.

Inspects, as necessary, all site locations of active fire suppression and detection systems impairments, as well as hot work activity to insure that all work is being performed according to applicable national, state, and local standards.

Sets up and supervises a preventive maintenance system that will assure inspection, testing, and maintenance of all equipment in the hospital and will produce documentation as required to prove compliance with all regulatory bodies (authority having jurisdiction, state, The Joint Commission, CMS, etc).

Establishes and adjusts, when necessary, staffing levels, reporting relationships, job descriptions, policies and procedures, management systems, performance standards, staff training, and development of human resources for the department.

Advises members of the Hospital's bargaining team for union contract negotiations, assures adherence to union contract agreements, and reviews all grievance proceedings accordingly.

In collaboration with senior management, develops, establishes and monitors departmental operating and capital expense budgets. Assures the procurements of labor, materials, purchased services, utilities and contracts necessary to operate, maintain and repair the buildings, grounds and systems through the review and authorization of purchase requests.

Writes or solicits requests for proposals for above services, reviews and negotiates contract terms, recommends contract proposals to senior management including engagement of consultative services when necessary.

Responsible for all departmental fiduciary matters including but not limited to authorization of purchase requisitions, bills, contractor payments, labor reports and overtime assignments. Analyzes financial reports and provides explanations or justifications when required.

Schedules, coordinates, and reports on the annual and special inspection visits of the Hospital's property loss insurance carrier's representatives and field engineers

Reviews, summarizes as necessary, and circulates the reports resulting from insurance carrier and regulatory agency inspection visits, and coordinates and monitors activity necessary to correct exceptions noted in those reports.

Performs employee accident investigations to correct any hazardous conditions that may exist within the Hospital to maintain a safe, functional, and healthy working environment for employees, as evidenced by reports and other documentation

Reads, interprets and assures the documentation and filing of building and system plans, specifications, and operation and maintenance manuals.

Develops and/or procures plans, specifications, bid documents, estimates, schedules and quotations.

Coordinates internal/external audits including insurance, CMS, TJC and other regulatory compliance site visits and assures that all departmental programs are in compliance with regulatory standards, hospital directives and all other applicable government codes and regulations.

As designated, represents the Hospital maintenance, operations and construction.

Assures the procurement of permits and licenses as necessary for work and/or equipment under the department's purview.

Participates in facility development in concert with the organization's goal for specific building programs.

Assists with directing and coordinating architects, engineers and construction managers during the programming, design development bidding and construction phases of each project.

Evaluates and recommends changes during the development and construction phases of the project.

Application Instructions

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