Medical Education Coordinator- 40hrs/wk days

Medical Education Coordinator- full-time 40hrs/wk day shift, weekends and holidays required as needed

We are fighting for a healthier world and a new era of wellness!

Over a decade ago, we set out to build an entirely different kind of health care company from the ground up—one that unlocks access to affordable, high-quality, and economically sustainable care and wellness in ways never imagined. Today, we are one of the largest private, physician-led health care networks—caring for millions of people across the U.S. Our transformative, fully integrated model represents a new beginning for America’s health care system and others around the world.

We have hospitals across 7 states serving over 800 communities, with more than 43,000 employees. We are ushering in a new day of world-class health care. From renowned pediatricians, sports medicine specialists and cardiac surgeons to state-of-the-art hospitals, urgent care centers and medical practices, we can offer easier access to high-quality affordable health care to people nationwide — when they need it and where they want it.

St. Elizabeth’s Medical Center, a Boston University Teaching Hospital, provides patients and families access to some of Boston’s most respected physicians and advanced treatments offering specialized care, including:

• Advanced Center for Cardiac Surgery
• da Vinci® Robotic surgery program; Mako Robotic-Arm Assisted Surgery
• Level III Neonatal Intensive Care Unit (NICU)
• Award-winning bariatric surgery program
• Dana-Farber Cancer Institute at St. Elizabeth's Medical Center
• State-of-the-art emergency care with short wait times

Our medical staff, made up of some of the highest rated physicians in Boston, treats patients in our community practices in neighborhoods, including Allston, Boston, Brighton, Brookline, Newton, Watertown and Weston.

Benefits:

• Grow with a health system that supports career advancement
• Competitive Pay & Salary Increases
• Employee Referral Program
• Locations close to home, that support work-life balance
• Affordable Medical, Dental and Vision Coverage
• 401k via Fidelity, for eligible employees, with company match
• Tuition Assistance / Reimbursement
• Family atmosphere and team approach that provides flexibility
• Opportunities to grow your career, and not change your employer
• And much more!

Job Summary

The Graduate Medical Education Coordinator (GME) reports to the Director of Graduate Medical and the Designated Institutional Official (DIO). The GME Coordinator serves more than 200 SEMC residents and fellows, rotating residents from all affiliated sites for all 12 residency and fellowship training programs at the medical center. The GME coordinator must demonstrate initiative, resourcefulness, and problem-solving skills and detailed knowledge of the responsibilities and functions of the department, institution, and regulatory agencies as it applies to the GME programs.

Qualifications

Minimum Education/Experience:

• Bachelor’s Degree preferred or a minimum of 5 years GME experience.
• Graduate Medical Education background.

Minimum skills/abilities:

• Excellent communication skills, ability to work independently. Organized and able to work under tight deadlines and pressure.
• Team worker.
• Able to handle confidential matters.
• Word & Excel and knowledge of New Innovations Residency Management Suite.

Responsibilities/Essential Functions:

• Serves as a primary liaison with individual residency and fellowship program coordinators.
• Responsible for ensuring that all new residents and fellows complete all appointment and reappointment requirements, working closely with external agencies, medical center GME programs and other institutions to ensure that all requirements for hire are met.
• Advises residents and programs on credentialing process.
• Coordinates educational rotations for the Resident and Fellow rotations from the affiliated sites to ensure that all the required credentialing documents are submitted to ensure a smooth transition to the medical center for all these rotations.
• Is a primary liaison with the Massachusetts Board of Registration to identify and resolve any resident licensure problems. Advise resident and programs on the licensing process and issues that may arise.
• Generates monthly licensing and malpractice expiration reports to ensure that there are no lapses in licensure and insurance coverage.
• Provides all the required reimbursement documents and demographics to Corporate Reimbursement Office to ensure that all residents documents, rotation schedules, certifications are submitted to maximize Medicare Reimbursement to the Medical Center.
• Serves as a key contact with clinical system departments including Human Resources, Employee Health, IT, Medical School.
• Responsible for enrolling and managing all the house staff in the Tufts Faculty Appointment Database.
• Assists Director in organizing, planning and schedule hospital wide house officer orientation for both groups of new house staff (June and July).
• Responds to inquiries relating to residency/fellowship requests, student rotations, observer ships and other training issues.
• Responsible for preparation of Certificates of Completion of training for entire house staff.
• Maintain New Innovations Data Base to ensure that all demographic information for all rotators at the hospital is kept up to date.
• Responsible for the publication of the House Staff Photo Roster that is issued annually.
• Prepares and maintains the house staff roster to ensure accuracy of information.
• Maintains confidential and highly sensitive personnel records on current and past residents and fellows.
• Creates and maintains office procedures and tracking systems.
• Maintains databases and ensures accurate and current data is accessible to users and program educators.
• Performs other duties as needed in the department.

Steward Health Care is an Equal Employment Opportunity (EEO) employer. Steward Health Care does not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic.