Job Description

  • Manage administrative activities for Emergency Department leadership, including handling incoming calls, calendar management and assignments as needed;
  • Coordinate and process bi-weekly payroll for on-site physicians;
  • Schedule meetings and coordinate necessary logistics including room reservations, food service, participant invitations and confirmation, etc.
  • Prepare documents and logistics for various meetings;
  • Prepare weekly and monthly administrative and adhoc reports;
  • Track and submit licensing renewals and other time sensitive credentialing documents;
  • Process expense reimbursements for physician and staff;
  • Function as office receptionist for visitors and staff; maintain an orderly and neat office environment;
  • General administrative support including: process incoming and outgoing mail, manage and order office supplies, prepare correspondence, maintain files, and track and follow up on urgent and pending issues;
  • Maintain working knowledge of relevant policies and procedures and provide information in this regard as required; 
  • Maintain and update files and databases as needed.
  • Maintain confidentiality of patient and financial information.
  • Perform other duties and projects as assigned by ED leadership;
  • Assist with onboarding of physicians and advanced practitioners.
  • Coordinate medical students and physician assistant students’ rotations. 


High School Diploma required, Bachelor’s Degree preferred. 
Administrative Assistant experience with focus in health care preferred.
  • Exceptional organizational skills
  • Excellent inter-personal skills, with a positive outlook; 
  • Ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment. 
  • Ability to exercise sound judgment and determine priorities.
  • Ability to identify and pro-actively resolve problems.
  • Ability to work both independently and within a team environment.
  • Possess a high-level of proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
  • Strong verbal and written communication skills;
  • Ability to maintain a high level of confidentiality;
  • Familiarity in the health care industry a plus.

Application Instructions

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