Switchboard Operator, 40 HRs/Week, Day Shift, Monday through Friday, Weekends as Needed, Holidays Required
I. Position Function:
Under the direction of the Lead Operator, performs telephone answering, paging and other telecommunication services utilizing the Meridian and Xtend systems.
Performs telecommunications functions without requiring constant supervision.
II. Job Relationships:
Reports to Lead Operator and to the Director of Telecommunications
Must be able to effectively communication with all medical center personnel and the general public in a professional manner.
Refer to Job Responsibilities.
IV. A. Responsibilities/Essential Functions:
1.) "Provides superior customer service to internal and external clients, customers,
and patients as referenced in the Service Excellence Standards.
Skilled utilization of the computerized telephone/paging system (Xtend) (includes data input).
Answer, assist and direct a high volume of calls efficiently while communicating clearly, politely and professionally.
Perform paging/answering services for medical center staff and execute related functions; prepare on-call schedules, monitor " Wandering System," Issue beepers, record coverage status, take messages, update pertinent information, make system changes, maintain telephone logs on telephone/technical/pager and television problems.
Record and report telephone related problems to the Lead Technician.
Ability to perform simultaneous tasks and execute appropriate judgment under sometimes hectic and stressful circumstances.
Capable completion of and utilization of numerous on-call schedules.
Process calls regarding "Interpreter Services" following established procedures.
Respond to and process TDD calls.
Act as Security Dispatch and Patient Information during off-hours.
Recognize system problems, failures and be familiar with "back-up system and the procedural follow-up.
Work without direct supervision, exert excellent judgment based on sound logic and adhere to medical center and departmental policies and procedures.
Maintain a professional, pleasant and helpful manner. Communicate in a warm and courteous manner.
Anticipate customer needs and be flexible in responding to them.
Monitor all alarms and respond/report according to Medical Center procedures.
B. Responsibilities/Non-Essential Functions:
Performs related duties as needed and assists occasionally in special projects as requested.
V. Reporting Requirements:
Reports immediately to the lead operator any deviation of normal operation.
Reports immediately to the lead operator of any unusual occurrences related to patients, staff, general public or self.
Reports all incidents and/or breaches of procedures to the Lead Operator.
Is accountable for maintaining the confidentiality and security of all medical center related, staff related and patient related data and information.
Is accountable for abiding by all relevant medical center policies and procedures.
Is accountable for accurately recording/reporting all technical information relative to codes, etc.
Is accountable for observing all policies and procedures of the department and the medical center.
High school, or equivalent.
One year experience in a business or medical related field with heavy telephone usage.
Ideally will have performed telephone operator or call director duties.
Customer service experience a must.
Excellent interpersonal and communications skills.
Ability to speak clearly and precisely.
Flexibility in a fast paced hectic environment.
Patience under pressure.
Kindness and sensitivity to all the people we serve.